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Academic Policies

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Graduation

Commencement is held once a year, in May. Each prospective graduate will file an Application for Graduation as a part of final registration prior to graduation. Check with the Registrar’s Office for application deadlines two terms in advance. The application for graduation is valid for one year.

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Graduation with Honors

Graduation with honors signifies recognition of a student’s achievement of scholastic excellence as the baccalaureate program of study is completed at Upper Iowa. Diplomas bear one of the following inscriptions to recognize this excellence: summa cum laude, if the grade point average is at least 3.8; magna cum laude, if the grade point average is at least 3.6 but less than 3.8; or cum laude, if the grade point average is at least 3.3 but less than 3.6. A total of 60 graded semester credits must be earned at Upper Iowa University before these honors may be granted.

A transfer student who does not complete 60 credits at Upper Iowa University will be graduated cum laude if he or she has attained at least a 3.3 average at Upper Iowa and has completed at least 30 graded credits at Upper Iowa.

Grades earned in courses accepted for transfer will not be included in the grade point average maintained for purposes of determining graduation honors at Upper Iowa University.

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Dean’s List of Scholars

Each semester those students who are enrolled as full-time students and who have achieved at least a 3.50 grade point average for the semester will have their names placed on the Dean’s List of Scholars. Students with I grades in the semester will not be included on this list. (I grades in field experiences, student teaching or internships are exempt.) Note: Classes taken during May interim do not apply toward Spring Dean’s List.

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Classification of Students

You will be classified in the following ways at the beginning of each semester in each academic year.

Official Status

  • Regular: A student whose record and current standing indicate systematic pursuit of study toward a degree.
  • Unclassified (transient): A student who cannot be placed in one of the four regular classes(freshman, sophomore,junior or senior)and is not degree-seeking. Limited to 30 total semester credits of enrollment.
  • Special Student: A student who is not a candidate for a degree at Upper Iowa.
  • Auditor: A student who registers on a noncredit basis for one or more courses. An auditor may not change registration to complete the course for credit.

Registration Status

  • Full-time: A student registered for 12 or more credits in a semester.
  • Part-time: A student registered for less than 12 credits in a semester.

Class Status

  • Freshman: A student who has earned fewer than 30 semester credits.
  • Sophomore: A student who has earned 30 to 59 semester credits.
  • Junior: A student who has earned 60 to 89 semester credits.
  • Senior: A student who has earned 90 semester credits or more

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Course Loads

As a full-time student with average grades, typically you will register for six credits per term plus three credits of Interim.

Students registering for more than 19 credits total for Fall Semester Terms 1 and 2, or students registering for more than 19 credits total for Spring Semester Terms 1 and 2 (Interim not included), will be charged an overload fee.

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Course Numbering System

The course numbers denote the class level for which courses are intended. Courses numbered below 100 are designed to assist students in learning the basic foundations. Nine (9) semester credits of ESL course work or six (6) semester credits of any combination of coursework numbered below the 100 level may be included in the 120 semester credits required for Upper Iowa’s bachelor’s degree. Courses numbered below 100 may not be accepted as transfer credit by other institutions. Those numbered 100-199 are designed for freshmen, 200-299 for sophomores, 300-399 forjuniors and 400-499 for seniors. Courses numbered 500 and above are graduate courses.

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Registration

Near the end of each semester, registration for the following semester is conducted by the Registrar. To ensure that degree program requirements are being met in a timely manner, you will need to consult with your advisor regularly and select courses carefully.

New students will register on specially designed Orientation, Advisement and Registration(OAR)Days, which are held during the summer or at the beginning of the semester in which they first enroll.

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Changes in Registration

To change your registration, follow these steps:

  • Go to the Registrar’s Office and ask for a Drop/Add form.
  • Complete the form and have your advisor, and all instructors involved, sign it.
  • Return the completed form to the Registrar’s Office. The change becomes effective on the date the Registrar receives the form.

You may add courses during the first three days of the eight-week block; you may drop courses at any time during the first five weeks of the eight-week block. To find out the last date to either add or drop a course, check the current academic calendar, since the dates vary with the interim and summer terms.

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Period of Nonattendance

Title IV funds provide the dollars for federal financial aid. Many regulations dictate the dissemination of these student funds. In an effort to stay in compliance with these regulations, please be aware of the following:

Non-Enrollment

Students who attend in any term and make the decision not to enroll the following term will be withdrawn from the University and will need to complete a modified admission process when they return to school. (Students will be required to complete the normal withdrawal process.)

Non-Attendance

Upon completion of the first week of every term instructors will report to the Registrar the names of students who are enrolled in their course(s) but have never attended. For all intents and purposes these students will be considered as having been dropped from their courses and an “NA” (Never Attended) grade will be recorded on their transcripts.

In cases where this action reduces a student’s enrollment status to less than full-time, the student’s financial aid, medical insurance coverage, athletic eligibility, and other matters premised upon full-time enrollment status, will be affected.

Students reported to the Registrar as “NA” for all courses during the first term in any given semester will receive the NA grade for the entire semester and will be considered withdrawn from the University.

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Drops and Administrative Withdrawals

Students who are administratively withdrawn (AW) or voluntarily drop all of their classes in a particular term will be considered in a nonattendance status and will be withdrawn from the University. Appropriate grades of AW or W will be entered for all uncompleted courses that the student is registered in for the semester. (Students will be required to complete the normal withdrawal process.)Students will need to complete a modified admission process if they return to school the following term. (Interim is exempt; however, students not enrolled in Interim may not be allowed to live in the residence hall during Interim.)

Remember: Consistent enrollment and attendance in classes is extremely important for the administration of Title IV funds; interruptions of enrollment and attendance can and will impact your financial aid.

Hardship Leave of Absence

For extreme hardship circumstances concerning nonattendance, students need to contact the Vice President for Residential University.

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Pass/Fail Registration

Upper Iowa University believes that the college experience should be one of experiment and inquiry into diverse fields of study. In order to encourage such inquiry, Upper Iowa allows a student in good academic standing to complete up to 12 semester credit credits in elective courses on a pass/fail basis. Only at the time of registration, students are allowed to designate that a course is being taken on a pass/fail basis. Pass grades awarded in courses completed on that basis are not figured into the cumulative grade point average. Failed courses will be figured into the cumulative grade point average.

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Grading System

Upper Iowa University uses a standard grading system, which is as follows: A—Excellent; B—Superior; C—Average; D—Passing; F—Failure; I —Incomplete; P —Pass; W —Withdrawn; Au —Audit; AW—Administrative Withdrawal; NA—Non-Attendance.

A grade of I is given only under extreme circumstances and is determined by the faculty member involved. After the grade of I is given, the work must be completed by the end of the following academic semester. Instructors submit a default grade along with an Incomplete grade. This default grade would be assigned to the student if he/she does not complete the required work for the course by the end of the following semester. This default grade would be based on the work completed in relation to the total course requirements. For example, when an instructor submits a grade sheet at the end of a semester and has agreed to permit a student an incomplete status, the instructor would write the following on the grade roster: “I/F” (or “I/D,” or “I/C,” or “I/B”), indicating that in the event the student did not complete the work, his/her grade would default to “F” (or “D,” or “C,” or “B”). This grade(“I/F” or the other possibilities) will be recorded on the student’s grade report and the transcript. At the end of the following semester, one of two possible actions will be taken: the student will complete the work and the instructor will submit a final grade for the student, or the student will not complete the work and the Registrar will record the default grade as the student’s final grade for the course.

The following grades are NOT used in computing the grade point average:

A grade of P is assigned for credit granted for experiential learning, special training programs, credit by examination or for other types of nontraditional learning experiences. A grade of P is also assigned for satisfactory performance in an elective course taken on a pass/fail basis.

The grade W is used to denote a student-initiated drop of a course after the allowed add period of an eight-week term and before the last day to drop courses. Courses dropped after the last day to drop courses will be assigned the grade of F. (This grade will be calculated in the GPA.)

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Grade Appeal Process

The grade for any given course is based on the achievement or success of the student as defined by the individual instructor. This may be a quantitative score or a qualitative and subjective decision. The grade received for a course is final unless the instructor makes a formal grade change.

If, under unusual circumstances, a student wishes to appeal a grade and have it changed, the student must follow these procedures within one term after the grade was earned:

  • The student will notify the instructor in writing that he or she will appeal the grade received for a specific course.
  • The student will request a grade change, in writing, from the Vice President for Residential University, who is the chief academic officer of the Residential University.
  • The Vice President for Residential University will meet with the student, the instructor and any additional personnel as needed to discuss the conflicting issues.
  • The Vice President for Residential University will render a decision in writing to the student within 60 days of receiving the request for grade change.

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Grade Point Average

In order to determine your grade point average (GPA), points are awarded for each hour of credit, as follows: A – 4 points; B – 3 points; C – 2 points; D – 1 point; F – 0 points. Other grades are not included in the computation of the GPA. The GPA is determined by dividing the number of grade points earned at Upper Iowa University by the total number of graded (A-F) semester credits earned at Upper Iowa University. When an Upper Iowa course is repeated, the GPA is calculated using the highest grade earned in the course.

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Academic Renewal without Course Repetition Policy

Inasmuch as past performance does not always accurately reflect a student’s academic ability, Upper Iowa University has established a policy of academic renewal without course repetition.

A student who returns to Upper Iowa University to pursue an undergraduate degree after an extended absence may request permission to remove one or more of their complete academic terms from future GPA considerations, subject to the following circumstances and conditions:

  • The student must not have enrolled at Upper Iowa University for five or more consecutive years.
  • The student must not have graduated from Upper Iowa University.
  • The student must have demonstrated academic ability by earning a GPA of 2.00 or higher upon completion of 12 credit credits after returning to Upper Iowa University.

If academic renewal is granted, the following conditions will apply:

  • All courses and credits that were taken during the chosen term or terms will be removed from consideration for GPA calculations.
  • Credit credits earned will count toward graduation and major requirements.
  • Renewal may be applied only to academic terms completed prior to the student’s extended absence from Upper Iowa University.
  • All courses and grades for the chosen terms will remain on the student’s academic transcript, thereby ensuring a true and complete academic history.
  • The statement “Academic Renewal Declared on (date)” will appear on the transcript after each term affected by the renewal.
  • Academic renewal may be used only one time in a student’s academic career at Upper Iowa University.
  • Once academic renewal has been declared, it is final and irreversible.

After discussing the desire to pursue academic renewal with an academic advisor, the student should submit a written request for academic renewal to the Office of the Registrar.

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Evaluations

It is recommended that students make a declaration of their major no later than the end of their sophomore year. At the end of your sophomore year, be sure to complete an evaluation request in the Registrar’s Office. The Registrar’s Office will then complete an evaluation of your record, giving you up-to-date information on the progress you are making toward completing your desired program of study. Evaluations will be updated thereafter at your request. If you change your proposed program, be sure to request an evaluation documenting your new major.

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Class Attendance

As an Upper Iowa University student, you are expected to attend class regularly and promptly in order to do satisfactory work. You are responsible for all assignments, papers and examinations, even when ill or when representing the University officially off campus.

Individual class attendance requirements are set forth by individual professors. These expectations may be more stringent in some classes than in others.

When you must be absent from class because of certified illness or emergency, or because you are representing the University in an approved activity, you are expected to arrange for the completion of make-up tests or homework with the individual faculty member(s). These arrangements are to be made prior to the incurred absence, except, of course, in emergency situations.

Note: Financial aid funds will not be released until attendance for the term has been verified. Historical attendance records are not available.

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Administrative Withdrawal

When a student’s consecutive absences exceed by one the number of class meetings per week, or on the third consecutive absence in the case of classes which meet once each week, and in the absence of extreme circumstances, the instructor will:

  • Fill out the Instructor Recommended Drop Form.
  • Forward the form to the Registrar’s Office for processing.
  • The student will be advised of the withdrawal and will receive a grade of AW (administrative withdrawal).
  • Financial aid may be changed if enrollment status changes.

Contact the Registrar’s Office for information concerning the appeal process for AW grades.

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Standard of Academic Progress

To graduate, students must satisfy course and credit requirements for the degree they seek. A cumulative grade point average (GPA) of 2.0 is likewise required for graduation. Each student is expected to make normal progress toward completion of the degree.

Federal regulations mandate that colleges and universities determine whether a student is maintaining satisfactory academic progress before he or she can be awarded federally funded (Title IV) financial aid.

Satisfactory academic progress is based on Upper Iowa University grade point averages. Fayette Campus students enrolled in at least six semester credits per semester in any degree program are expected to meet or exceed the GPA standards stated below. These standards serve as guidelines for the Academic Review Committee to use in determining whether or not a student will be able to make satisfactory academic progress toward the 2.0 GPA graduation requirement.

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Semester Hour Completion Standards

Each full-time student is required to complete a minimum of 10 semester credits per semester. The completion requirement for the year is 20 semester credits. Students can use course work during the summer to improve their completion rate to 20 semester credits per year if necessary. The summer work can be taken from UIU or transferred from another institution as long as the student is still an Upper Iowa degree-seeking student.

Completion standards are reviewed by the Director of Financial Aid on a yearly basis. Students not completing the required 10 semester credits per semester may become ineligible for financial aid benefits and assistance.

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Academic/GPA Standards

Semester Credits Attempted
Upper Iowa University GPA
0-30
1.50
31-45
1.75
46-60
1.80
61-75
1.90
76-90
1.95
91+
2.00

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Academic Status

Each semester the Academic Progress Committee meets and reviews the records of all students who do not meet the minimum GPA standards for satisfactory academic progress. Several consequences may ensue:

Letter of Concern. At the end of each term or enrollment period, students’ grades will be made available to the students’ advisors and/or the Director of Academic Support. The Director of Academic Support may issue a letter of concern to any student earning less than desirable grades. An entry of this action is made on the student’s academic record.

The letter of concern may be followed by an individual meeting between the student and his/her advisor or the Director of Academic Support. The intention of the letter is to have the student review and understand the importance of the academic progress policy, and to encourage him/her to utilize available academic resources.

Academic Warning. Academic warning is intended as a warning to a student that he/she is not meeting the minimum standards established as guidelines.

When a student falls below the required GPA, the student’s record will be reviewed, and the student will be notified in writing by the Senior Vice President for Residential University of the decision made by the Academic Review Committee that he/she has been placed on academic warning. The student will be encouraged to participate in institutional support services which may include tutoring, academic counseling and/or developmental studies as outlined in a plan prepared and monitored by the student’s advisor or Director of Academic Support. The student will be provided with a letter stating the consequences of not meeting the academic progress guidelines. If the student makes progress towards meeting academic standards after a semester of academic warning status, but has not achieved satisfactory academic progress status, the academic warning status will continue. A student who does not make progress while on an academic warning status will be subject to the committee’s decision to place the student on an academic suspension status. As long as a student continues to make progress, Federal Title IV aid will be available. An entry of this action is made on the student’s academic record.

Academic Suspension. The student will be notified in writing by the Senior Vice President for Residential University of the decision made by the Academic Review Committee that he/she has been placed on academic suspension for one full semester. The student will receive specific information on appeal procedures and consequences concerning financial aid. An entry of this action will be made on the student’s academic record, and a copy will be sent to the Financial Aid Office, Business Office and Student Services Office.

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Re-entry After Suspension

Suspended students may submit a written appeal to the Senior Vice President for the Residential University within two weeks of receipt of the suspension letter. The appeal letter should contain an explanation of your mitigating circumstances that would justify Upper Iowa University to set aside our written Satisfactory Academic Policy. The standards may be set aside for certain periods of time where a student may have been very ill, severely injured, lost a close relative or had other extenuating circumstances. The student will be advised in writing of the decision within three weeks.

Readmission. Suspended students may apply for readmission to Upper Iowa University. The student must demonstrate in writing to the Vice President for Residential University a reasonable capability to raise and maintain his/her cumulative GPA. The Vice President for Residential University will either approve or deny readmission of the suspended student. The student will be notified of the decision in writing within three weeks. Upon approval of readmission, the student must make application through the Admission Center and complete the normal process of admission. Copies of the readmission letter will be sent to the Business Office, Registrar’s Office and the Financial Aid Office.

Students will be readmitted on an academic warning status.

Reenrollment. After satisfactorily completing the admission process, the student returning from suspension may register for classes through his/her previous advisor or the Director of Academic Support. If the student does not satisfactorily progress off academic warning, he/she will become a candidate for academic suspension.

A student with two academic suspensions from Upper Iowa University may become a candidate for permanent suspension.

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Financial Aid and Standards of Academic Progress

Financial aid will be available to all students as long as the Academic Review Committee determines that the student is making sufficient progress to meet graduation requirements. Should a student be suspended, all financial aid will be terminated as of the date of suspension.

A student readmitted to the University on academic warning will be eligible for financial aid on a probationary basis. If the student fails to show progress toward graduation requirements during that semester, further financial aid eligibility will be terminated.

Certain rules and regulations govern the awarding or continuation of Veterans Administration assistance and other financial aid that comes from federal or state government sources. Decisions on continuation or termination of Veterans Administration assistance are made by the Veterans Administration. Payment must be withheld if, in accordance with the standards and practices of Upper Iowa University, a student is not maintaining satisfactory progress in the course of study being pursued.

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Cheating and Plagiarism

The term “cheating” means the use of unauthorized books, notes or other sources in the giving or securing of help in an examination or other course assignments. “Plagiarism” means the presentation of another’s published or unpublished work as one’s own. Because cheating and plagiarism are an affront to the University community as a whole and a denial of the offender’s own integrity, they will not be tolerated. Detected cheating or plagiarism will result in consequences that may, at the faculty member’s discretion, include course failure. In addition, an offender will be reported to University administration for possible disciplinary action, which may include suspension or dismissal from the University.

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Credit by Examination

Learners may earn credit through CLEP, DSST, Excelsior College and/or ACT-PEP examinations. There is a minimal testing fee. Credit by examination is transcripted without charge when a learner’s score is at the level recommended by the American Council on Education (ACE) for credit. These exams are accepted to fulfill requirements in very specific ways. See your advisor before taking any credit-bearing exams to ascertain the appropriate exam for your degree plan.

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Advanced Placement Credit

If you took the Advanced Placement Tests of the College Entrance Examination Board while you were in high school, you may receive credit for those in which you scored a “3” or higher. Sophomore standing may be awarded through Advanced Placement Credit.

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Transfer Credit

Transfer students normally receive full credit for college-level courses completed at other regionally accredited collegiate institutions. Grades earned in courses accepted for transfer will appear on the student’s Upper Iowa transcript. However, grade points earned at another institution are not transferred and are not figured into the cumulative grade point average maintained at Upper Iowa, but are included in calculating the major/endorsement grade point average.

Upper Iowa University will consider acceptance of course work in transfer from:

  • Other regionally accredited institutions
  • Institutions with specialty accreditations as reviewed and approved by UIU
  • International institutions that are approved/registered by their country’s Ministry of Education or other national educational governing body as reviewed and approved by UIU
  • International institutions where transcripts for individual students are reviewed and evaluated by an approved foreign credential evaluators service and approved by UIU.

Course work completed at all other institutions may not be accepted in transfer to Upper Iowa University.

All transcripts from prior institutions outside of the United States that are not in English with the unit of credit identified, must be evaluated by an official evaluation service at the expense of the student. Credit will not be awarded prior to receiving the evaluation results.

A maximum of nine semester credits of activity or physical education credits (e.g., baseball or weight training) will be counted toward the bachelor’s degree.

A maximum of 90 semester credits will be allowed in transfer from four-year accredited institutions. Of those 90 credits, a maximum of 78 lower division semester credits will be transferred.

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Transfer of Lower Division College Semester Hours

Credit earned from regionally accredited two-year institutions will normally be transferred and allowed toward graduation requirements as follows:

  • Up to 78 semester credits of credit earned in associate of applied science or associate of science programs.
  • Up to 78 semester credits of credit earned in associate of arts programs.
  • Up to 78 semester credits of credit earned in two-year occupational diploma programs.
  • Up to 30 semester credits of credit earned in one-year occupational diploma programs.

Credit earned through diploma and advanced diploma programs at schools approved by the Ministry of Education for the respective country will be normally transferred and allowed toward graduation requirements as follows:

  • Up to 78 semester credits of credit earned at an institution with instruction offered at a level comparable to a lower division credit in the U.S.
  • Up to 90 semester credits of credit earned at an institution with instruction offered at a level beyond that of a two-year college in the U.S. Of these, a maximum of 78 lower division semester credits will be transferred.

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Experiential Learning

Upper Iowa University is committed to quality education and recognizes that students in higher education come with many experiences and from varied backgrounds. Therefore, UIU has developed a portfolio process to determine students’ achievements and demonstrated learning outcomes. A student can earn up to 30 semester credits of college credit for prior learning experience. Contact the Registrar’s Office for information on the guidelines and procedures.

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Transcripts

Submit a written request by mail or fax. The request should include your printed name as well as your signature and the exact address of where you would like the transcript sent. A transcript request form may be printed from this page. There is a U.S. $3.00 charge for each official copy. Fax requests to (563) 425-5287, Attn: Registrar or mail the request to Registrar’s Office, Upper Iowa University, P.O. Box 1857, Fayette, Iowa 52142. Please note that we do not accept transcript requests via E-mail. An official transcript cannot be issued if there is an unpaid University account outstanding.

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Academic Regulations

Topics on this page:


Graduation

Commencement is held once a year, in May. Each prospective graduate will file an Application for Graduation as a part of final registration prior to graduation. Check with the Registrar’s Office for application deadlines two terms in advance. The application for graduation is valid for one year.

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Graduation with Honors

Graduation with honors signifies recognition of a student’s achievement of scholastic excellence as the baccalaureate program of study is completed at Upper Iowa. Diplomas bear one of the following inscriptions to recognize this excellence: summa cum laude, if the grade point average is at least 3.8; magna cum laude, if the grade point average is at least 3.6 but less than 3.8; or cum laude, if the grade point average is at least 3.3 but less than 3.6. A total of 60 graded semester credits must be earned at Upper Iowa University before these honors may be granted.

A transfer student who does not complete 60 credits at Upper Iowa University will be graduated cum laude if he or she has attained at least a 3.3 average at Upper Iowa and has completed at least 30 graded credits at Upper Iowa.

Grades earned in courses accepted for transfer will not be included in the grade point average maintained for purposes of determining graduation honors at Upper Iowa University.

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Dean’s List of Scholars

Each semester those students who are enrolled as full-time students and who have achieved at least a 3.50 grade point average for the semester will have their names placed on the Dean’s List of Scholars. Students with I grades in the semester will not be included on this list. (I grades in field experiences, student teaching or internships are exempt.) Note: Classes taken during May interim do not apply toward Spring Dean’s List.

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Classification of Students

You will be classified in the following ways at the beginning of each semester in each academic year.

Official Status

  • Regular: A student whose record and current standing indicate systematic pursuit of study toward a degree.
  • Unclassified (transient): A student who cannot be placed in one of the four regular classes(freshman, sophomore,junior or senior)and is not degree-seeking. Limited to 30 total semester credits of enrollment.
  • Special Student: A student who is not a candidate for a degree at Upper Iowa.
  • Auditor: A student who registers on a noncredit basis for one or more courses. An auditor may not change registration to complete the course for credit.

Registration Status

  • Full-time: A student registered for 12 or more credits in a semester.
  • Part-time: A student registered for less than 12 credits in a semester.

Class Status

  • Freshman: A student who has earned fewer than 30 semester credits.
  • Sophomore: A student who has earned 30 to 59 semester credits.
  • Junior: A student who has earned 60 to 89 semester credits.
  • Senior: A student who has earned 90 semester credits or more

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Course Loads

As a full-time student with average grades, typically you will register for six credits per term plus three credits of Interim.

Students registering for more than 19 credits total for Fall Semester Terms 1 and 2, or students registering for more than 19 credits total for Spring Semester Terms 1 and 2 (Interim not included), will be charged an overload fee.

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Course Numbering System

The course numbers denote the class level for which courses are intended. Courses numbered below 100 are designed to assist students in learning the basic foundations. Nine (9) semester credits of ESL course work or six (6) semester credits of any combination of coursework numbered below the 100 level may be included in the 120 semester credits required for Upper Iowa’s bachelor’s degree. Courses numbered below 100 may not be accepted as transfer credit by other institutions. Those numbered 100-199 are designed for freshmen, 200-299 for sophomores, 300-399 forjuniors and 400-499 for seniors. Courses numbered 500 and above are graduate courses.

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Registration

Near the end of each semester, registration for the following semester is conducted by the Registrar. To ensure that degree program requirements are being met in a timely manner, you will need to consult with your advisor regularly and select courses carefully.

New students will register on specially designed Orientation, Advisement and Registration(OAR)Days, which are held during the summer or at the beginning of the semester in which they first enroll.

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Changes in Registration

To change your registration, follow these steps:

  • Go to the Registrar’s Office and ask for a Drop/Add form.
  • Complete the form and have your advisor, and all instructors involved, sign it.
  • Return the completed form to the Registrar’s Office. The change becomes effective on the date the Registrar receives the form.

You may add courses during the first three days of the eight-week block; you may drop courses at any time during the first five weeks of the eight-week block. To find out the last date to either add or drop a course, check the current academic calendar, since the dates vary with the interim and summer terms.

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Period of Nonattendance

Title IV funds provide the dollars for federal financial aid. Many regulations dictate the dissemination of these student funds. In an effort to stay in compliance with these regulations, please be aware of the following:

Non-Enrollment

Students who attend in any term and make the decision not to enroll the following term will be withdrawn from the University and will need to complete a modified admission process when they return to school. (Students will be required to complete the normal withdrawal process.)

Non-Attendance

Upon completion of the first week of every term instructors will report to the Registrar the names of students who are enrolled in their course(s) but have never attended. For all intents and purposes these students will be considered as having been dropped from their courses and an “NA” (Never Attended) grade will be recorded on their transcripts.

In cases where this action reduces a student’s enrollment status to less than full-time, the student’s financial aid, medical insurance coverage, athletic eligibility, and other matters premised upon full-time enrollment status, will be affected.

Students reported to the Registrar as “NA” for all courses during the first term in any given semester will receive the NA grade for the entire semester and will be considered withdrawn from the University.

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Drops and Administrative Withdrawals

Students who are administratively withdrawn (AW) or voluntarily drop all of their classes in a particular term will be considered in a nonattendance status and will be withdrawn from the University. Appropriate grades of AW or W will be entered for all uncompleted courses that the student is registered in for the semester. (Students will be required to complete the normal withdrawal process.)Students will need to complete a modified admission process if they return to school the following term. (Interim is exempt; however, students not enrolled in Interim may not be allowed to live in the residence hall during Interim.)

Remember: Consistent enrollment and attendance in classes is extremely important for the administration of Title IV funds; interruptions of enrollment and attendance can and will impact your financial aid.

Hardship Leave of Absence

For extreme hardship circumstances concerning nonattendance, students need to contact the Vice President for Residential University.

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Pass/Fail Registration

Upper Iowa University believes that the college experience should be one of experiment and inquiry into diverse fields of study. In order to encourage such inquiry, Upper Iowa allows a student in good academic standing to complete up to 12 semester credit credits in elective courses on a pass/fail basis. Only at the time of registration, students are allowed to designate that a course is being taken on a pass/fail basis. Pass grades awarded in courses completed on that basis are not figured into the cumulative grade point average. Failed courses will be figured into the cumulative grade point average.

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Grading System

Upper Iowa University uses a standard grading system, which is as follows: A—Excellent; B—Superior; C—Average; D—Passing; F—Failure; I —Incomplete; P —Pass; W —Withdrawn; Au —Audit; AW—Administrative Withdrawal; NA—Non-Attendance.

A grade of I is given only under extreme circumstances and is determined by the faculty member involved. After the grade of I is given, the work must be completed by the end of the following academic semester. Instructors submit a default grade along with an Incomplete grade. This default grade would be assigned to the student if he/she does not complete the required work for the course by the end of the following semester. This default grade would be based on the work completed in relation to the total course requirements. For example, when an instructor submits a grade sheet at the end of a semester and has agreed to permit a student an incomplete status, the instructor would write the following on the grade roster: “I/F” (or “I/D,” or “I/C,” or “I/B”), indicating that in the event the student did not complete the work, his/her grade would default to “F” (or “D,” or “C,” or “B”). This grade(“I/F” or the other possibilities) will be recorded on the student’s grade report and the transcript. At the end of the following semester, one of two possible actions will be taken: the student will complete the work and the instructor will submit a final grade for the student, or the student will not complete the work and the Registrar will record the default grade as the student’s final grade for the course.

The following grades are NOT used in computing the grade point average:

A grade of P is assigned for credit granted for experiential learning, special training programs, credit by examination or for other types of nontraditional learning experiences. A grade of P is also assigned for satisfactory performance in an elective course taken on a pass/fail basis.

The grade W is used to denote a student-initiated drop of a course after the allowed add period of an eight-week term and before the last day to drop courses. Courses dropped after the last day to drop courses will be assigned the grade of F. (This grade will be calculated in the GPA.)

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Grade Appeal Process

The grade for any given course is based on the achievement or success of the student as defined by the individual instructor. This may be a quantitative score or a qualitative and subjective decision. The grade received for a course is final unless the instructor makes a formal grade change.

If, under unusual circumstances, a student wishes to appeal a grade and have it changed, the student must follow these procedures within one term after the grade was earned:

  • The student will notify the instructor in writing that he or she will appeal the grade received for a specific course.
  • The student will request a grade change, in writing, from the Vice President for Residential University, who is the chief academic officer of the Residential University.
  • The Vice President for Residential University will meet with the student, the instructor and any additional personnel as needed to discuss the conflicting issues.
  • The Vice President for Residential University will render a decision in writing to the student within 60 days of receiving the request for grade change.

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Grade Point Average

In order to determine your grade point average (GPA), points are awarded for each hour of credit, as follows: A – 4 points; B – 3 points; C – 2 points; D – 1 point; F – 0 points. Other grades are not included in the computation of the GPA. The GPA is determined by dividing the number of grade points earned at Upper Iowa University by the total number of graded (A-F) semester credits earned at Upper Iowa University. When an Upper Iowa course is repeated, the GPA is calculated using the highest grade earned in the course.

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Academic Renewal without Course Repetition Policy

Inasmuch as past performance does not always accurately reflect a student’s academic ability, Upper Iowa University has established a policy of academic renewal without course repetition.

A student who returns to Upper Iowa University to pursue an undergraduate degree after an extended absence may request permission to remove one or more of their complete academic terms from future GPA considerations, subject to the following circumstances and conditions:

  • The student must not have enrolled at Upper Iowa University for five or more consecutive years.
  • The student must not have graduated from Upper Iowa University.
  • The student must have demonstrated academic ability by earning a GPA of 2.00 or higher upon completion of 12 credit credits after returning to Upper Iowa University.

If academic renewal is granted, the following conditions will apply:

  • All courses and credits that were taken during the chosen term or terms will be removed from consideration for GPA calculations.
  • Credit credits earned will count toward graduation and major requirements.
  • Renewal may be applied only to academic terms completed prior to the student’s extended absence from Upper Iowa University.
  • All courses and grades for the chosen terms will remain on the student’s academic transcript, thereby ensuring a true and complete academic history.
  • The statement “Academic Renewal Declared on (date)” will appear on the transcript after each term affected by the renewal.
  • Academic renewal may be used only one time in a student’s academic career at Upper Iowa University.
  • Once academic renewal has been declared, it is final and irreversible.

After discussing the desire to pursue academic renewal with an academic advisor, the student should submit a written request for academic renewal to the Office of the Registrar.

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Evaluations

It is recommended that students make a declaration of their major no later than the end of their sophomore year. At the end of your sophomore year, be sure to complete an evaluation request in the Registrar’s Office. The Registrar’s Office will then complete an evaluation of your record, giving you up-to-date information on the progress you are making toward completing your desired program of study. Evaluations will be updated thereafter at your request. If you change your proposed program, be sure to request an evaluation documenting your new major.

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Class Attendance

As an Upper Iowa University student, you are expected to attend class regularly and promptly in order to do satisfactory work. You are responsible for all assignments, papers and examinations, even when ill or when representing the University officially off campus.

Individual class attendance requirements are set forth by individual professors. These expectations may be more stringent in some classes than in others.

When you must be absent from class because of certified illness or emergency, or because you are representing the University in an approved activity, you are expected to arrange for the completion of make-up tests or homework with the individual faculty member(s). These arrangements are to be made prior to the incurred absence, except, of course, in emergency situations.

Note: Financial aid funds will not be released until attendance for the term has been verified. Historical attendance records are not available.

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Administrative Withdrawal

When a student’s consecutive absences exceed by one the number of class meetings per week, or on the third consecutive absence in the case of classes which meet once each week, and in the absence of extreme circumstances, the instructor will:

  • Fill out the Instructor Recommended Drop Form.
  • Forward the form to the Registrar’s Office for processing.
  • The student will be advised of the withdrawal and will receive a grade of AW (administrative withdrawal).
  • Financial aid may be changed if enrollment status changes.

Contact the Registrar’s Office for information concerning the appeal process for AW grades.

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Standard of Academic Progress

To graduate, students must satisfy course and credit requirements for the degree they seek. A cumulative grade point average (GPA) of 2.0 is likewise required for graduation. Each student is expected to make normal progress toward completion of the degree.

Federal regulations mandate that colleges and universities determine whether a student is maintaining satisfactory academic progress before he or she can be awarded federally funded (Title IV) financial aid.

Satisfactory academic progress is based on Upper Iowa University grade point averages. Fayette Campus students enrolled in at least six semester credits per semester in any degree program are expected to meet or exceed the GPA standards stated below. These standards serve as guidelines for the Academic Review Committee to use in determining whether or not a student will be able to make satisfactory academic progress toward the 2.0 GPA graduation requirement.

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Semester Hour Completion Standards

Each full-time student is required to complete a minimum of 10 semester credits per semester. The completion requirement for the year is 20 semester credits. Students can use course work during the summer to improve their completion rate to 20 semester credits per year if necessary. The summer work can be taken from UIU or transferred from another institution as long as the student is still an Upper Iowa degree-seeking student.

Completion standards are reviewed by the Director of Financial Aid on a yearly basis. Students not completing the required 10 semester credits per semester may become ineligible for financial aid benefits and assistance.

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Academic/GPA Standards

Semester Credits Attempted
Upper Iowa University GPA
0-30
1.50
31-45
1.75
46-60
1.80
61-75
1.90
76-90
1.95
91+
2.00

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Academic Status

Each semester the Academic Progress Committee meets and reviews the records of all students who do not meet the minimum GPA standards for satisfactory academic progress. Several consequences may ensue:

Letter of Concern. At the end of each term or enrollment period, students’ grades will be made available to the students’ advisors and/or the Director of Academic Support. The Director of Academic Support may issue a letter of concern to any student earning less than desirable grades. An entry of this action is made on the student’s academic record.

The letter of concern may be followed by an individual meeting between the student and his/her advisor or the Director of Academic Support. The intention of the letter is to have the student review and understand the importance of the academic progress policy, and to encourage him/her to utilize available academic resources.

Academic Warning. Academic warning is intended as a warning to a student that he/she is not meeting the minimum standards established as guidelines.

When a student falls below the required GPA, the student’s record will be reviewed, and the student will be notified in writing by the Senior Vice President for Residential University of the decision made by the Academic Review Committee that he/she has been placed on academic warning. The student will be encouraged to participate in institutional support services which may include tutoring, academic counseling and/or developmental studies as outlined in a plan prepared and monitored by the student’s advisor or Director of Academic Support. The student will be provided with a letter stating the consequences of not meeting the academic progress guidelines. If the student makes progress towards meeting academic standards after a semester of academic warning status, but has not achieved satisfactory academic progress status, the academic warning status will continue. A student who does not make progress while on an academic warning status will be subject to the committee’s decision to place the student on an academic suspension status. As long as a student continues to make progress, Federal Title IV aid will be available. An entry of this action is made on the student’s academic record.

Academic Suspension. The student will be notified in writing by the Senior Vice President for Residential University of the decision made by the Academic Review Committee that he/she has been placed on academic suspension for one full semester. The student will receive specific information on appeal procedures and consequences concerning financial aid. An entry of this action will be made on the student’s academic record, and a copy will be sent to the Financial Aid Office, Business Office and Student Services Office.

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Re-entry After Suspension

Suspended students may submit a written appeal to the Senior Vice President for the Residential University within two weeks of receipt of the suspension letter. The appeal letter should contain an explanation of your mitigating circumstances that would justify Upper Iowa University to set aside our written Satisfactory Academic Policy. The standards may be set aside for certain periods of time where a student may have been very ill, severely injured, lost a close relative or had other extenuating circumstances. The student will be advised in writing of the decision within three weeks.

Readmission. Suspended students may apply for readmission to Upper Iowa University. The student must demonstrate in writing to the Vice President for Residential University a reasonable capability to raise and maintain his/her cumulative GPA. The Vice President for Residential University will either approve or deny readmission of the suspended student. The student will be notified of the decision in writing within three weeks. Upon approval of readmission, the student must make application through the Admission Center and complete the normal process of admission. Copies of the readmission letter will be sent to the Business Office, Registrar’s Office and the Financial Aid Office.

Students will be readmitted on an academic warning status.

Reenrollment. After satisfactorily completing the admission process, the student returning from suspension may register for classes through his/her previous advisor or the Director of Academic Support. If the student does not satisfactorily progress off academic warning, he/she will become a candidate for academic suspension.

A student with two academic suspensions from Upper Iowa University may become a candidate for permanent suspension.

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Financial Aid and Standards of Academic Progress

Financial aid will be available to all students as long as the Academic Review Committee determines that the student is making sufficient progress to meet graduation requirements. Should a student be suspended, all financial aid will be terminated as of the date of suspension.

A student readmitted to the University on academic warning will be eligible for financial aid on a probationary basis. If the student fails to show progress toward graduation requirements during that semester, further financial aid eligibility will be terminated.

Certain rules and regulations govern the awarding or continuation of Veterans Administration assistance and other financial aid that comes from federal or state government sources. Decisions on continuation or termination of Veterans Administration assistance are made by the Veterans Administration. Payment must be withheld if, in accordance with the standards and practices of Upper Iowa University, a student is not maintaining satisfactory progress in the course of study being pursued.

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Cheating and Plagiarism

The term “cheating” means the use of unauthorized books, notes or other sources in the giving or securing of help in an examination or other course assignments. “Plagiarism” means the presentation of another’s published or unpublished work as one’s own. Because cheating and plagiarism are an affront to the University community as a whole and a denial of the offender’s own integrity, they will not be tolerated. Detected cheating or plagiarism will result in consequences that may, at the faculty member’s discretion, include course failure. In addition, an offender will be reported to University administration for possible disciplinary action, which may include suspension or dismissal from the University.

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Credit by Examination

Learners may earn credit through CLEP, DSST, Excelsior College and/or ACT-PEP examinations. There is a minimal testing fee. Credit by examination is transcripted without charge when a learner’s score is at the level recommended by the American Council on Education (ACE) for credit. These exams are accepted to fulfill requirements in very specific ways. See your advisor before taking any credit-bearing exams to ascertain the appropriate exam for your degree plan.

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Advanced Placement Credit

If you took the Advanced Placement Tests of the College Entrance Examination Board while you were in high school, you may receive credit for those in which you scored a “3” or higher. Sophomore standing may be awarded through Advanced Placement Credit.

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Credit for Military Experience

Credit will be awarded based upon the Guide to the Evaluation of Educational Experience in the Armed Services, published by the American Council on Education.

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Transfer Credit

Transfer students normally receive full credit for college-level courses completed at other regionally accredited collegiate institutions. Grades earned in courses accepted for transfer will appear on the student’s Upper Iowa transcript. However, grade points earned at another institution are not transferred and are not figured into the cumulative grade point average maintained at Upper Iowa, but are included in calculating the major/endorsement grade point average.

Upper Iowa University will consider acceptance of course work in transfer from:

  • Other regionally accredited institutions
  • Institutions with specialty accreditations as reviewed and approved by UIU
  • International institutions that are approved/registered by their country’s Ministry of Education or other national educational governing body as reviewed and approved by UIU
  • International institutions where transcripts for individual students are reviewed and evaluated by an approved foreign credential evaluators service and approved by UIU.

Course work completed at all other institutions may not be accepted in transfer to Upper Iowa University.

All transcripts from prior institutions outside of the United States that are not in English with the unit of credit identified, must be evaluated by an official evaluation service at the expense of the student. Credit will not be awarded prior to receiving the evaluation results.

A maximum of nine semester credits of activity or physical education credits (e.g., baseball or weight training) will be counted toward the bachelor’s degree.

A maximum of 90 semester credits will be allowed in transfer from four-year accredited institutions. Of those 90 credits, a maximum of 78 lower division semester credits will be transferred.

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Transfer of Lower Division College Semester Hours

Credit earned from regionally accredited two-year institutions will normally be transferred and allowed toward graduation requirements as follows:

  • Up to 78 semester credits of credit earned in associate of applied science or associate of science programs.
  • Up to 78 semester credits of credit earned in associate of arts programs.
  • Up to 78 semester credits of credit earned in two-year occupational diploma programs.
  • Up to 30 semester credits of credit earned in one-year occupational diploma programs.

Credit earned through diploma and advanced diploma programs at schools approved by the Ministry of Education for the respective country will be normally transferred and allowed toward graduation requirements as follows:

  • Up to 78 semester credits of credit earned at an institution with instruction offered at a level comparable to a lower division credit in the U.S.
  • Up to 90 semester credits of credit earned at an institution with instruction offered at a level beyond that of a two-year college in the U.S. Of these, a maximum of 78 lower division semester credits will be transferred.

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Experiential Learning

Upper Iowa University is committed to quality education and recognizes that students in higher education come with many experiences and from varied backgrounds. Therefore, UIU has developed a portfolio process to determine students’ achievements and demonstrated learning outcomes. A student can earn up to 30 semester credits of college credit for prior learning experience. Contact the Registrar’s Office for information on the guidelines and procedures.

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Transcripts

Submit a written request by mail or fax. The request should include your printed name as well as your signature and the exact address of where you would like the transcript sent. A transcript request form may be printed from this page. There is a U.S. $3.00 charge for each official copy. Fax requests to (563) 425-5287, Attn: Registrar or mail the request to Registrar’s Office, Upper Iowa University, P.O. Box 1857, Fayette, Iowa 52142. Please note that we do not accept transcript requests via E-mail. An official transcript cannot be issued if there is an unpaid University account outstanding.

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